Guides
Guides to online voting
Written for the person who got the job: the chair, the treasurer, the secretary. Concrete answers, no sales pitch.
Voting
Counting votes: simple, absolute and qualified majorities explained
What simple, absolute and qualified majorities mean, whether you count votes cast or all eligible votes, and how abstentions and weights change the result. With worked examples.
Updated 09.09.2026 · 7 min read
Read the guide →General meetings
Extraordinary general meetings: when, who can call one, and how
When an association needs an extraordinary general meeting, who can demand one, what notice is required, why only the items in the notice can be decided, and how to run it online.
Updated 09.09.2026 · 6 min read
Read the guide →General meetings
Minutes of a general meeting: what they must contain, with a template
What has to be recorded in the minutes of a general meeting, item by item, with sample wording for the chair's findings and the vote counts, who signs, and how long to keep them.
Updated 09.09.2026 · 7 min read
Read the guide →Tools
Online voting tools for associations: what to look for
The seven things a voting tool for an association has to do, how survey tools, meeting software and dedicated voting systems compare, and when the cheap option is fine.
Updated 09.09.2026 · 6 min read
Read the guide →General meetings
Quorum at general meetings: how to establish it, also online
What a quorum is, where the requirement comes from, how the chair establishes it, whether remote attendance and proxies count, and what to do when the meeting is short of members.
Updated 09.09.2026 · 6 min read
Read the guide →General meetings
Voting on bylaw amendments: majorities and procedure
What majority a change to the bylaws needs, whether it counts votes cast or all members, why the full text belongs in the notice, and how to handle amendments from the floor.
Updated 09.09.2026 · 7 min read
Read the guide →Boards
Board decisions between meetings: written and online resolutions
When a board may decide without meeting, whether it needs unanimity or a majority, how to handle conflicts of interest, and what the minutes must say. For chairs.
Updated 02.09.2026 · 5 min read
Read the guide →Tools
Can you use Google Forms or Doodle for an association vote?
Why a survey tool cannot be both anonymous and controlled, what it cannot do about one vote per member, weights, proxies and the record, and when it is fine anyway.
Updated 02.09.2026 · 5 min read
Read the guide →General meetings
How to run a general meeting vote online: a step-by-step guide
From checking the bylaws and sending the notice to voting and minutes. A practical guide for associations and clubs holding their general meeting online or as a hybrid.
Updated 02.09.2026 · 7 min read
Read the guide →General meetings
Hybrid general meetings: room and remote at the same time
Members in the room and members online at once: one voting system for all, paper proxies, the test vote, and what to do when the connection drops. A guide for chairs.
Updated 02.09.2026 · 6 min read
Read the guide →General meetings
Is an online general meeting valid? Bylaws, law and the safe route
Whether decisions from an online or hybrid general meeting hold up, what the bylaws must say, country notes for Denmark, Germany and France, and what to keep on file.
Updated 02.09.2026 · 6 min read
Read the guide →Member ballots
Running a member ballot online: unions and large associations
How to run a secret ballot of the whole membership over several days: eligibility list, voting window, reminders, turnout and the record. For unions and associations.
Updated 02.09.2026 · 6 min read
Read the guide →Boards
Board elections online: nominations, seats, ties and the record
Nominations, several seats at once, one vote per seat or ranked, secret by default, alternates, ties, and what the record must show. A guide for chairs and boards.
Updated 02.09.2026 · 6 min read
Read the guide →Proxies
Proxy voting at an online general meeting: rules, deadlines and record
Who may hold a proxy, how many one person may carry, what deadline to set, and how a digital proxy is given and documented. A guide for boards of associations.
Updated 02.09.2026 · 5 min read
Read the guide →Voting
Secret ballots online: what the voting system must guarantee
When a member can demand a secret ballot, why a survey tool cannot deliver one, and the questions to put to a vendor before you trust the result. For chairs and boards.
Updated 02.09.2026 · 5 min read
Read the guide →Voting
Weighted voting in housing associations: per unit, per share or per head
How votes are weighted in housing co-operatives and owners' associations, what a majority by share and by head means, and what an online voting system must compute.
Updated 02.09.2026 · 6 min read
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